Help with approval to attend RTC

Let’s face it – A lot of us would love to attend RTC for all the benefits that it brings to our skills and careers, for how it can improve the quality and output of our work, and how it allows us to innovate and develop. We’ll probably even have a good time! We’ll certainly develop a range of contacts that will be of great value in the future. However, our firm or department’s management may not see it this way – they may well perceive an event such as RTC simply as an expense, or worse, a junket.

What we need to do is put the case for your attendance at RTC, in clear and simple terms that convey to management the benefits to your organisation from your attendance. To help with this, we have provided some tips, and a sample letter (below) that you can use as a starting point for building the case for your attendance. Feel free to cut and paste and modify to your own voice, but keep it short, and focussed on the benefits to the firm or department, and not on your desire to attend. We have listed some of these benefits below:


Focus on the unique group of industry experts and super-users that attend and speak at RTC. The conference is proud to have many of the leading figures of the Building Information Modelling and Revit worlds presenting, including international and local speakers with unique insights that are simply not available elsewhere.

Point out that RTC is a “for users, by users” conference, and not a sales event. RTC’s focus remains on providing the opportunity for the exchange of information and ideas in what can be a complex and technical field. RTC’s organisers and presenters are directly involved with delivering BIM, hands-on, with genuine real-world experience that you can benefit from.

Mention that RTC’s abstract selection process and number of simultaneous streams provides a choice of the most relevant and innovative content, and a unique view of cutting-edge workflows and techniques.  Point out that improvement to capabilities and skills in this space are critical to winning new work and to staying competitive.  If you can improve by just 1% per day, in 100 days, you’re 100% better!

Technical benefits:

In your letter, provide some concise details of specific sessions that have particular relevance to your organisation or role, especially:

  • Best practices and processes that increase efficiency and productivity
  • Workflows, techniques , and tools to bolster your skill-set
  • New technologies and case studies of successful projects and techniques
  • Updates on government policies and legislation, industry standards, and commercial opportunities


Mix with peers facing similar challenges and improving their understanding of similar subjects.

RTC presents a unique opportunity to discuss problems and challenges that you are facing with both your peers and also our unique group of experts – there is a solution to your particular problem, and RTC is where you are most likely to find it!

Expand your network at our social functions, and establish future business and collaboration opportunities. With the conference venue not being based in the CBD there are no distractions, and the networking benefits are maximised.

Note that there is also an opportunity to raise the profile of your firm by entering some of your work in the competitions or in the RTC BIM Showcase. Leading firms have been using these two avenues to show the quality of their work in BIM and establish their credentials in what is becoming a required field of expertise in many parts of the industry.

Value for Money:

With the wide range of material on offer, and the choice of seven simultaneous classes, you might need to send a team!  If you are, then ask for the group booking discount for five or more full conference delegates from the same organisation – including from multiple offices.

If your firm or department has multiple offices, then you should look at the opportunity to have your CAD/BIM/Design Technology/IT get-together at the conference. Think of the teambuilding & team development benefits! If you are happy to share rooms, then you can bring the costs down further, and increase your chances of gaining approval.

Compare the costs of RTC, with its unique content, with those of commercially motivated events, out of office training (which usually only covers the basics, and not innovations and best practice), and the costs of external consultants: how much would similar insight and breadth cost if you were to pay a consultant for three days?

Note that RTC is a day of your time (Saturday), as well as two days from your firm or department. Three days of benefit, for two days away from the office!

Post Conference Benefits:

Managers want to see tangible benefits from your attendance. Offer to:

  • Deliver a short presentation in your office, after the event.
  • Implement improved processes within your office from something that you learned at the conference.  Find ways to reduce costs from working better.
  • Train your colleagues to spread the benefits of your attendance to the widest possible group.
  • Share the presentation materials with your colleagues. You will be able to download them from this website with your conference password (for attendees only).
  • Build your office manuals using the best practice guidelines in the conference presentations.
  • Act on new contacts and collaboration opportunities.
  • Use your awareness of new standards, policies and legislation to lower risks and improve outcomes in your organisation.

Think about becoming a presenter at future events. This offers a range of benefits and will cement your attendance in future years. It will also have you thinking in new ways as you strive to improve your skills and processes. It will improve your industry profile, your position within your firm, and your career.

After RTC, be clear about what you will be implementing, and tell your approving manager what has been achieved, to improve your chances of attending next year!


Download the template_letter for RTC Australasia;

a version tailored for RTC North America, or;

a version for RTC Europe


Proudly sponsored by Platinum Global Sponsors HP|NVIDIA & Autodesk


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