Nearly Time to Depart for RTC – Conference Information

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RTC North America 2013 is almost upon us. Below are details and important information that may be helpful to you before arriving at the Conference.
Event: RTC North America 2013
When: Thursday, 11 July, 2013 – Saturday, 13 July, 2013
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Venue: The Westin Bayshore, Vancouver
Address: 1601 Bayshore Drive, Vancouver, British Columbia V6G 2V4

What to pack?

We recommend attendees wear smart casual attire during conference sessions. It is requested that guests wear smart casual attire to the Welcome Function and Friday Evening Dinner and semi-formal attire to the Gala Dinner.

For those international attendees traveling to Canada, don’t forget your PASSPORT (and valid visa if required) and ensure that it has 6 months validity beyond your travel dates. Yes, even US Citizen’s need a passport these days!

Getting to the Conference
Vancouver Taxis
The Westin Bayshore is located 9.2 miles from Vancouver International Airport. The average taxi fare from the airport to The Westin Bayshore is $30-$40 depending on traffic.

Parking
There is a privately owned car park at the Westin Bayshore (not owned or operated by the venue) and is $36.00 for overnight self parking.

A number of other lots are within the area however are metered and unmanned.

Directions if travelling by car
Driving directions from Vancouver International Airport

Head west on Grant McConachie Way E
Keep right at fork, follow signs for Granville Street E/City Centre-ville/BC-99 N and merge onto SW Marine Dr
Continue into Granville St
Keep right at the fork, follow signs for BC-99 N/Nanaimo & Gibsons/ Whistler.
Continue to follow BC-99N
Turn left onto W Georgia St/BC-99 N
Turn right onto Cardero St
Take the 1st left onto Bayshore Dr. The Westin Bayshore will be on the right.

Basic Accommodation Info
The Westin Bayshore, Vancouver
The hotel check in time is 4:00pm. Accommodation booked through the Conference has been pre-paid on your behalf. A credit card authorization will be required on check in, to cover any incidental charges. All room requests are on an availability basis only and will be confirmed at check-in. All rooms at The Westin Bayshore are non-smoking.

Registration Desk
The Conference registration desk will be located in the Bayshore Ballroom Foyer area on level 1 of the hotel. The desk will be open during the following hours:

Wednesday 10 July
4:00pm – 6:00pm
Thursday 11 July 7:30am – 6:00pm
Friday 12 July 8:00am – 6:00pm
Saturday 13 July 8:00am – 6:00pm

It is recommended that if you are arriving on Wednesday you take advantage of pre-registration, between the hours of 4:00pm and 6:00pm, to avoid queuing on Thursday morning.

You may contact the registration desk by phone on (+1 604) 682 3377 and request the “RTC Registration Desk” during the above mentioned hours.

RTC staff will be onsite from Tuesday 9 July. At this time, you may contact us on (+1 703) 380 1324.

RTC App
This year we have a new and improved conference app for all attendees, please visit the App Store or Google Play to download your free RTC North America 2013 conference app, proudly sponsored by CADLearning. Simply search RTC NA 13. The password you’ll need is provided in your personal email.

Please note the password is for attendees only, and should not be distributed.

The app is the place to view your personal agenda (showing the sessions that you selected at the time of registration), view venue and exhibition floor plans, read up on speaker details and session information, view the competition entries, read our live twitter feed and even provide your feedback to RTC.

Handouts
New to 2013, RTC will not be printing session handouts (except for the Lab classes) and these will be available from within the app. Simply click on the class information in the schedule icon and scroll to the bottom to find the handout and other materials provided by the speaker, alternatively click on the materials icon. If you wish to have a hard copy we recommend you print these for your sessions and bring along with you to the conference.

For those attendees that do not have access to the app, you can visit the HTML version at http://rtcna13.crowdcompass.com/ and print the handouts from there (you will need the same password for access as mentioned above).

As always RTC will have all the materials for all sessions available to delegates after the conference. You’ll also find that you can see all the materials during the conference regardless of which ones you are signed up for.

To unlock the My Agenda and Materials icon you will need to enter your Mobile Code – your personal code will be in your personal email. Alternatively you can enter your email address and click ‘Request a Mobile Code’ and an email will be sent to you confirming this code. In order to keep access limited to attendees the email address must be the one you used to register with RTC.

Don’t forget to have your push notifications turned on for up-to-date alerts or announcements!

Conference Agenda
The Introductory & Keynote session will commence at 9:00am sharp on Thursday 11 July. Please ensure you arrive with ample time to register. Continental Breakfast will be served in the exhibition area each morning for RTC attendees and partners who have paid for the “Partners Package”.

Competition

We hope you haven’t forgotten to enter your project work for consideration in our Competition!!

We’ll see you in Vancouver!!

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